Swap details and statuses

Click any swap to see a read-only summary. Click Edit swap to change it.

Booking status

• Review: details came in (for example from an email) and need checking.
• Requested: a request is waiting for the other author to confirm.
• Unbooked: an open slot you're still looking to fill.
• Confirmed: agreed and on the calendar.
• Sent: you've sent it in your newsletter. When SwapWrite builds the newsletter and MailerLite sends it, its confirmed swaps are marked Sent automatically within the hour (or right away when you click Check status), with MailerLite's preview link saved as proof when there is one.
• Cancelled: kept for history but frees the slot.

Key fields

• Our send date / Placement: when and where the book appears in your newsletter.
• Reader / promotion link and Cover / promo image URL: what readers click and see. Links must start with https://.
• This is a reciprocal swap: tick it when the partner sends one of your books in return. Then fill in:

- They send my book on: the partner's send date (this is what Partner sends uses).

- My book being promoted: which of your books they're sending.

- Their send has been verified: tick once you've seen it go out.

• Must be booked by / Materials must be submitted by: deadlines that show up in What's Next and your morning report.
• Our sent campaign or archive link / Partner send proof link: proof of each send.
• Newsletter description: the text shown for this book in your newsletter.

For a Requested swap, a Request follow-up box lets you set the direction (incoming or outgoing) and a Response deadline.

Every change is recorded in the swap's history.