Email intake and forwarding address

Email intake holds booking emails (such as BookClicker booking notices) waiting for review. Nothing changes on your calendar until you review an email and save the swap. You can also paste any acceptance email at the top of this tab (see Add a swap).

Review emails

1. Open Email intake. Click Refresh email inbox to check for new emails.
2. For a new booking, click Review extracted swap, check the details SwapWrite read from the email, and save.
3. For an update to an existing booking, find it in the calendar, compare, and change its status if needed.
4. Click Mark email reviewed to clear it from the list.

Forward emails to your SwapWrite address (any mailbox)

Each workspace has a private address like swaps-k7q2m9xw3a@in.swapwrite.com. Emails sent to it arrive in Email intake within a minute. It works with any mailbox: Gmail, Outlook, iCloud, Yahoo and others.

1. Open Connections → Forwarding address. The workspace owner clicks Create my forwarding address, then Copy address.
2. To send one email, open it and Forward it to your address.
3. To forward automatically from Gmail:

1. In Gmail open Settings → See all settings → Forwarding and POP/IMAP → Add a forwarding address and paste your address.

2. Gmail sends a confirmation code to SwapWrite. It appears on the Forwarding address card within a minute. Enter it in Gmail and click Verify.

3. Search Gmail for from:no-reply@bookclicker.com, click the filter icon, Create filter, tick Forward it to, choose your SwapWrite address and click Create filter.

1. In Outlook or iCloud, add a rule: from no-reply@bookclicker.com, forward to your SwapWrite address. Some work accounts block forwarding outside the company; forward by hand if so.

SwapWrite reads BookClicker emails whether they come straight from BookClicker, through a forward rule, or forwarded by hand. Other emails sent to the address also land in Email intake as forwarded email, with a best-guess swap to check, so nothing is lost.

• Create new address: replaces the address (for example, if it was shared by mistake). The old one stops working at once; update your forward rule.
• Turn off: emails sent to the address are ignored.
• Anyone who has your address can only add emails to your review list; they can't change your calendar. Still, keep it private.

Connect BookClicker emails with a Gmail script (alternative)

If you already set this up, it keeps working. The forwarding address above is simpler for new setups.

A small Google script in your own Gmail checks for BookClicker emails every hour and sends them here. It only reads BookClicker emails; it never changes, sends or deletes anything. It works with Gmail and Google Workspace mailboxes. The workspace owner sets it up.

1. Open Connections → BookClicker email intake. Enter the mailbox that receives your BookClicker emails (its main address, not an alias) and click Connect and create key.
2. Click the Google Apps Script link while signed in to that mailbox. Name the new project "SwapWrite BookClicker intake".
3. Delete the sample code, click Copy script in SwapWrite (or click in the script box under it and press Ctrl+A, then Ctrl+C), paste it, and click Save.
4. Turn on Gmail access: open Project Settings (the gear) and tick Show "appsscript.json" manifest file in editor. Back in Editor, open appsscript.json, replace everything in it with the settings file from SwapWrite (Copy settings file), and click Save. Gmail then appears under Services.
5. In Project Settings (the gear), under Script properties, click Add script property. Name it INTAKE_KEY and paste your key (Copy key in SwapWrite). Save.
   • The key is shown only once. If you lose it, click Create new key and paste the new one here; the old key stops working.
6. Back in Editor, choose installBookClickerIntake in the function menu and click Run. Allow access. If Google says the app isn't verified, click Advanced → Go to SwapWrite BookClicker intake (it's your own script).
7. Open Email intake and click Refresh email inbox. Your BookClicker emails from the last 90 days appear, and the status in Connections shows Active.

Stop or change it

• Create new key: replaces the key (for example, if it was shared by mistake). Paste the new key into the script's INTAKE_KEY.
• Disconnect: SwapWrite stops accepting emails. Then delete the project in Google Apps Script so it stops running.
• Never share your key or paste it into an email or chat. SwapWrite staff will never ask for it.